Company Secretarial Services
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Company Secretarial Services
Annual Compliances of Private and Public Limited Companies
Annual compliance is a mandatory part of the company operations, right from the incorporation to closure/strike off of the same. A business registered under the Companies Act, is required to comply with various annual compliances as per different sections of the Companies Act, 2013.
Benefits of Company Secretarial Services
Running a formal meeting is more complex than just sitting in a room. CoSec services ensure these meetings are legally valid.
- Meeting Minutes: Producing accurate, legally binding records of what was decided.
- Agendas & Notices: Ensuring all directors and shareholders are notified of meetings within the legal timeframe.
- Share Issuance: Handling the complex paperwork when you bring on new investors or transfer shares between owners.
- Governance Framework: Setting up clear rules for how decisions are made.
- Conflict of Interest: Ensuring directors disclose any personal interests in business deals to avoid lawsuits.
Outsourcing can be cheaper than hiring a full time in house CS, with predictable fixed fees and scalable support as the company grows.
Process of Company Secretarial Services
Financial Statement Filing: Coordinating with the Accountants to ensure the signed "Final Accounts" are filed with the corporate registry by the deadline.
2. Secretarial Audit & Compliance Check
- Reviewing company records and compliance status
- Preparing audit reports
- When business is to be closed, advise on the appropriate route (strike off, voluntary liquidation, etc.).
- Prepare resolutions, declarations, statements of accounts, and necessary forms, and coordinate with the authorities until dissolution/strike off is completed and records are updated.
By law, a company must keep specific "Registers" updated at all times. The CoSec process ensures these are never more than a few days out of date:
- Register of PSCs (Persons with Significant Control)
- Register of Charges (Mortgages/Loans against the company)
Documents required for COSEC Work
- KYC of directors and shareholders
- Certificate of Incorporation (CIN)
- Memorandum of Association (MOA)
- Articles of Association (AOA)
- Register of Directors & Secretaries
- Register of Members (Shareholders)
- Share Certificates
- Recent utility bills or bank statements
- Rent agreement, utility bill
What you get?
- ROC Annual Compliance
- BOD Meeting Records
- SEBI/NSE/BSE Complainces
- Corporate Record Management
- Shareholder Relations Management
Common Questions
Frequently Asked Questions
As per the Companies Act, 2013, the annual compliances consist of two parts, the first is the mandatory compliances while the second is event-based compliance requirements.
Mandatory annual compliances for companies registered under the Companies Act, 2013
- Annual General Meetings and board meetings
- Annual returns and financial statements
- Income tax and GST returns
- Audit reports
- Maintenance of registers and records
- Auditor appointment
Event-based compliances under the Companies Act, 2013
- Change of name of the registered entity
- Change of registered office of a business entity
- Change of object clauses
- Amendment of Memorandum of Association (MOA)
- Amendment of Article of Association (AOA)
- Addition and removal of directors/partners/designated partners
- Share allotment and share transfer
- Reduction of capital
- Buyback of securities
- Mergers and Acquisitions (M&As)
- Change in contribution in case of LLP
- Conversion of a company from one to another business structure
- Preparation of minutes of the various meetings
- CSR Management
- Registration of charge
- Striking off name of the company
- Audit and certification services
- Winding up/strike off of a company
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